Hillyard Company, an office supplies specialty store, prepares its master budget on a quarterly basis.  The following data have been assembled to assist in preparing the master budget for the first quarter:

  1. As of December 31, (the end of the prior quarter), the company’s general ledger showed the following account balances:

    Cash $48,000 (debit)

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    Accounts receivable $224,000 (debit)

    Inventory $60,000 (debit)

    Buildings and equipment, net $370,000 (debit)

    Accounts payable $93,000 (credit)

    Capital stock $500,000 (credit)

    Retained earnings $109,000 (credit)

  2. Actual sales for December and budgeted sales for the next four months are as follows:  December $280,000, January $400,000, February $600,000, March $300,000 and April $200,000.
  3. Sales are 20% for cash and 80% on credit.  All payments on credit sales are collected in the month following sale.  The accounts receivable at December 31 are a result of December credit sales.
  4. The company’s gross margin is 40% of sales.  (In other words, cost of goods sold is 60% of sales.) 
  5. Monthly expenses are budgeted as follows:  salaries and wages, $27,000 per month; advertising, $70,000 per month; shipping, 5% of sales; other expenses, 3% of sales.  Depreciation, including depreciation on new assets acquired during the quarter, will be $42,000 per quarter.
  6. Each month’s ending inventory should equal 25% of the following month’s cost of goods sold.
  7. One half of the month’s inventory purchases is paid for in the month of purchase; the other half is paid in the following month.
  8. During February, the company will purchase a new copy machine for $1,700 cash.  During March, other equipment will be purchased for cash at a cost of $84,500.
  9. During January, the company will declare and pay $45,000 in cash dividends.
  10. Management wants to maintain a minimum cash balance of $30,000.  The company has an agreement with a local bank that allows the company to borrow in increments of $1,000 at the beginning of each month.  The interest rate on these loans is 1% per month and for simplicity we will assume that interest is not compounded.  The company would, as far as it is able, repay the loan plus accumulated interest at the end of the quarter.


Using the data above, complete the following statements and schedules for the first quarter:


  1. Schedule of expected cash collections
    Schedule of Expected Cash Collections
      January February March Quarter
    Cash sales $80,000      
    Credit sales $224,000      
    Total Collections $304,000      
  2. Merchandise purchases budget:
    Merchandise Purchases Budget
      January February March Quarter
    Budgeted Cost of Goods Sold $240,000* $360,000    
    Add desired ending inventory $90,000**      
    Total needs $330,000      
    Less beginning inventory $60,000      
    Required purchases $270,000      

    *$400,000 sales x 60% cost ratio = $240,000

    ** $360,000 x 25% = $90,000

    Schedule of Expected Cash Disbursements-Merchandise Purchases
      January February March Quarter
    December purchases $93,000     $93,000
    January purchases $135,000 $135,000   $270,000
    February purchases        
    March purchases        
    Total disbursements $228,000      
  3. Complete the following:
    Schedule of Expected Cash Disbursements-Selling and Administrative Expenses
      January February March Quarter
    Salaries and wages $27,000      
    Advertising $70,000      
    Shipping $20,000      
    Other expenses $12,000      
    Total disbursements $129,000      
  4. Complete the following cash budget:
    Cash Budget
      January February March Quarter
    Cash balance, beginning $48,000      
    Add cash collections $304,000      
    Total cash available $352,000      
    Less cash disbursements        
         For inventory $228,000      
         For selling and admin expenses $129,000      
         For purchase of equipment ——      
         For cash dividends $45,000      
    Total cash disbursements $402,000      
    Excess (deficiency) of cash ($50,000)      
    Financing needed        
    Cash balance, ending        

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